South Africa
PROCUREMENT ADMINISTRATOR
Industry:
Administration & Secretarial
Career level:
Mid-level
Employment type:
Full time
Job location:
gauteng, Johannesburg
Salary offered
R 36 001 to R 48 000
Requirements
Education:
Specialist's Degree
Experience:
0-2 years
Languages:
Afrikaans, English
Driving license:
No
Job role
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.
Job Introduction
Procurement Administrator
G4S has a vacancy for a Procurement Administrator based in Centurion.
Reporting to the National Procurement and Logistics Manager, the Procurement Administrator is responsible for ensuring the accurate and timely administration/completion of the procurement process in line with company policies and procedures.
The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which support plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.
Role Responsibility
Main Purpose of Position:
To provide administration and office support within the Procurement Department.
Key Responsibilities
Facilitate and process vendor registration
Administration of supplier motivations
Ensure supplier meets required criteria
Ensure branch provides correct supplier documentation
Approval Process
Ensure documents are approved according to the approval process
System Registration
Load vendors onto ERP systems
Document Management
Record all documentation on file (electronic)
Facilitate vendor credit applications
Administration of Credit Applications
Ensure supplier is registered on system before continuing with credit application
Ensure that correct documentation has been provided
Legal Process
Facilitate the legal review of documentation
Approval Process
Facilitate process – all documents must be approved according to the approval process
Finance Process
Advise AP of settlement arrangements
Document Management
Record all documentation on file (electronic)
Facilitate vendor contract process
Administration of supplier contracts
Legal Process
Facilitate legal review of documentation
Keep register of document status
Approval Process
Facilitate approval process - according to approval requirements
System Uploads
Load contracts onto ERP system or Global databases as specified
Document Management
Record all documentation on file (electronic)
Facilitate BBBEE information recording & update
Obtain BBBEE Certificates for all Companies
Update BBBEE records for rating purposes
Supply monthly BBEEE database report to Procurement Manager
General Administration
Facilitate general supplier administration requirements for Procurement Department
The Ideal Candidate
Minimum Requirements:
Grade 12 or equivalent
Relevant experience in administration – 1 year’s experience in a related position
Knowledge, Skills And Attributes
Knowledge of administrative procedures
MS Office Computer skills – specifically Powerpoint at an advanced level
Acting professionally
Communication (written and verbal)
Supporting and working with others
Delivering objectives
Minute taking
Delivering great customer service
Sharing and cooperating
Dealing with changing circumstances
Attention to detail
About The Company
G4S is the world’s leading international security solutions group, which specialises in outsourced business processes in sectors where security and safety risks are considered a strategic threat. G4S is the largest employer quoted on the London Stock Exchange and has a secondary stock exchange listing in Copenhagen. G4S has operations in more than 125 countries and 657,000 employees.
G4S operates in over 25 countries in Africa and employs over 105 000 people on the continent. At G4S South Africa, our vision is to be recognised as the leader in providing security solutions. We therefore endeavour to build and maintain a motivated, capable workforce who are proud to work for our region and able to deliver our commercial strategy. We continue to build on the excellent people management practices which are in place across the Group in order to fully engage our workforce.
G4S is an organisation which is defined by its values, which are:
We act with Integrity and Respect - Our business activities and relationships are built on trust, honesty and openness. We do what we promise and always strive to do the right thing. We listen. We treat our colleagues, customers and those in our care with the utmost respect.
We are passionate about Safety, Security and Service Excellence - We are passionate about working safely and take great care to protect our colleagues and customers from harm. We are experts in security and use that knowledge to protect our customer’s assets. We keep our promises and are passionate about delivering high levels of customer service.
We achieve this through Innovation and Teamwork - We invest in technology and best practice to continuously improve the products and services we offer. We challenge ourselves to find new ways of helping our customers achieve their goals. We work together as a team, valuing everyone’s contribution, to ensure we achieve the best results for our customers and our business.
Benefits
Medical insurance
Company background
G4S is the world’s leading international security solutions group, which specialises in secure outsourcing in countries and sectors where security and safety risks are considered a strategic threat.
G4S (SA) is the largest provider of integrated security solutions in South Africa, with more than 13,000 employees. In addition, G4S has been recognised as one of the Best Employers in South Africa, as well as one of the Top Employers in Africa for 2012-2013, through independent research conducted by the CRF Institute
